Project Proposals

 

Project Proposal Meeting

The Tulare County Office of Emergency Services is pleased to announce that the FY 2019 State Homeland Security Grant Program (SHSGP) Project Proposal period for an Advanced Application has opened. The Project Proposal period will close on November 20, 2018; late or incomplete applications cannot be accepted. All agencies submitting proposals will be scheduled to make a presentation (no more than 10 minutes) to the Approval Authority and grant management team on November 27, 2018.

PowerPoint presentations may also be sent to OES in advance for incorporation into the Approval Authority's Project Proposal packets.

For more details, please see our Project Proposal Meeting page.

 

County Allocation

Tulare County has been instructed to anticipate and budget for a FY 2019 SHSGP allocation similar to FY 2018 SHSGP, which was $547,046: at least $130,250 was allocated towards law enforcement projects (25% of projects), and at least $26,049 will be allocated towards Management & Administration (5% of all projects). Approximately $390,747 can be allocated towards projects proposed by other eligible disciplines.

 

Subject to Modification

Proposed Projects selected for inclusion by the Approval Authority body will remain subject to modification in order to meet the final allocated amount for Tulare County.

 

Compliance with 2 C.F.R. Part 200 (the Super Circular)

Per Cal OES' Standard Assurances For All Cal OES Federal Grant Programs, the County of Tulare and its sub-recipients will observe and honor to all grant requirements, including 2 C.F.R. Part 200. Further, Tulare County OES agrees to monitor sub-recipients for compliance with 2 C.F.R. Part 200.

As the implementing agency, Tulare County OES reminds all potential sub-recipients that per Title 2 §200.318(a), all non-Federal entities "must use its own documented procurement procedures which reflect applicable State, local, and tribal laws and regulations. As such, the Project Proposal Workbook's Cover Sheet now captures information for determining eligibility and Solution Area tabs will capture whether project proposals will require Requests for Proposals.

Local Procurement Policies will need to be submitted along with the Project Proposal Workbooks for consideration.

 

State's Supplemental Guidance

The State's Supplemental Guidance will be released at a later date. However, OES does not expect a sea change for FY 2019 SHSGP Supplemental Guidance, and asks potential Sub-Recipients to refer to the FY 2017 SHSGP Supplemental Guidance (FY 2018 SHSGP Supplemental Guidance is still pending release) for the purposes of this Project Proposal period. This site will be updated once the FY 2019 SHSGP Supplemental Guidance is announced.

 

Performance Period

The expected Performance Period will run for approximately 30 months (tentatively November, 2019 through April, 2022).  All proposed activities must be completed during this timeframe.

 


 

 

Required Components

Complete Project Proposals will include:

  • Completed Project Proposal Workbook (electronic file)
    • Cover Sheet
    • Completed Solution Area tab(s) (e.g. Equipment, Training, et al.)
    • Completed Project Overview tab
  • Signed Cover Sheet (scanned/emailed, mailed, or delivered on or before November 10, 2016)
  • Supporting documents from vendors (e.g. quotes, proposals, course descriptions, etc.)
  • System for Award Management (sam.gov) report for each vendor

 

Conditional Components

 

Instructions

The following instructions are organized by probable workflows. Refer to Required Components for a definition of complete a Project Proposal.

 

Project Proposal Materials

 

External References