Project Proposals

Fiscal Year 2020 Application Period OPEN: Closes on December 3, 2019

The Tulare County Office of Emergency Services is currently accepting project proposals for the Fiscal Year 2020 State Homeland Security Grant Program.  Information regarding the grant and application requirements can be found below.  Please direct any questions and your application materials to the OES Grants Administrator at or via phone at (559) 624-7495.


Funding Available

The exact amount of funding available is unknown.  Per State direction, we anticipate the amount to be approximately $564,569.  At least 25% must be allocated to Law Enforcement projects and 5% is allocated to Management & Administration of the grant. 


Performance Period

The anticipated Performance Period will run from approximately December, 2020 through April, 2023.  All proposed activities must be completed during this time - no activities initiated before or completed after the performance period will be eligible for reimbursement.


Advance Application - Funding Subject to Modification

The grant applicatoin process is being undertaken at this time to allow the State to meet Federal deadlines.  As such, we are required to solicit applications without the benefit of a known dollar amount, a Notice of Funding Opportunity, or State Supplemental Guidance.  As such, proposed projects selected for funding by the Approval Authority at this time will remain tentative and subject to modification should any of those components modify our understanding of the grant in the 12+ months between Advance Application submission and the issuance of awards to sub-recipients.


Federal Guidance

The Federla Notice of Funding Opportunity (NOFO) is anticipated to be released in the first half of 2020.  No significant changes are expected from prior grant years.  However, changes to the program could impact the eligibility of projects selected for inclusion in the Advance Application.


State's Supplemental Guidance

The State's FY2020 Supplemental Guidance will be released in late 2020. The FY2019 Supplemental Guidance is also still pending.  However, no significant changes from the FY 2018 SHSGP Supplemental Guidance for either grant year.


Compliance with 2 C.F.R. Part 200 (the "Super Circular")

Per Cal OES' Standard Assurances For All Cal OES Federal Grant Programs, the County of Tulare and its sub-recipients will adhere to all grant requirements, including Federal procurement guideliens contained within 2 C.F.R. Part 200. Furthermore, Tulare County OES is obligated to monitor sub-recipients for compliance with 2 C.F.R. Part 200.

As a reminder to all current potential sub-recipients, 2 CFR 200 requires adherence to the most restrictive of an agency's own documented procurement standards, State law, and Federal regulations.  This includes, among other requirements, restrictions on methods of procurement, threshold amounts for competitive bidding, restrictions on sole source procurement, a proohibition on local preference, cost analyses, and many others.  Following your agency's procurement policy DOES NOT guarantee compliance with Federal standards.  Sub-recipients are responsible for adhering to all relevant procurement standards, including their own documented requirements, and will not be reimbursed if they fail to meet these standards or fail to follow their own documented process (i.e. waiving requirements).  As such, the Project Proposal Workbook's Cover Sheet now requiresinformation for determining eligibility and Solution Area tabs will capture whether project proposals will require Requests for Proposals.

Current local Procurement Policies must be submitted along with the Project Proposal Workbooks for consideration.


NEW! National Cybersecurity Review

Beginning with Fiscal Year 2019, all subrecipients of the State Homeland Security Grant will be required to complete an assessment for the National Cybersecurity Review (NCSR).  More informatoin will be available soon.  At this time, we have been advised that the report must be completed by a jurisdiction's Chief Information Officer (CIO) or Chief Information Security Officer (CISO), and will take 3-4 hours to complete.  By submitting an application, your jurisdiction agrees to meet this requirement.  Failure to meet the requirement may result in ineligibility for funding.


Application Materials


Required Components

Complete Project Proposals will include:

  • Completed Project Proposal Workbook (electronic file)
    • Cover Sheet
    • Completed Solution Area tab(s) (e.g. Equipment, Training, et al.)
    • Completed Project Overview tab
  • Signed Cover Sheet (scanned/emailed, mailed, or delivered on or before November 10, 2016)
  • Supporting documents from vendors (e.g. quotes, proposals, course descriptions, etc.)
  • System for Award Management ( report for each vendor


Conditional Components



The following instructions are organized by probable workflows. Refer to Required Components for a definition of complete a Project Proposal.


Download Materials


External References


Project Proposal Meeting - December 10, 2019

As part of the applicatoin process, all applicants are required to present their project(s) and answer any questions from Approval Authority members.  This meeting is scheduled for the morning of Tuesday, December 10, 2019.   Presentations should not exceed 10 minutes.  Presentation times will determined and a schedule published between December 4th - 9th.

PowerPoint presentations or other visuals are welcome but not required, and may be submitted in advance for incorporation into the Approval Authority's Project Proposal packets.

For more details, please see our Project Proposal Meeting page.